Requesting a place or places by email or telephone
Please read this page, including the data protection information below before you make your reservation request
The Email process is as follows:
Select the Click Here email link for the appropriate service which will open your own email client directly
In Subject, type the name(s) of all those wishing to reserve a place/ places from your household/ social bubble, and their contact details (telephone number(s)). You can, if you wish put the names and contact details in the main body of the text. These are the only details needed at this stage.
Send the email
Your request will receive an automatic acknowledgement and be grouped with others (including telephone requests) the following day. Places at worship will initially be allocated on a first come, first served basis up to the capacity necessary for 2m physical distancing in the building. You will receive an email eitherconfirming the reservation of place(s) requested, or inviting you to submit a new request for the next scheduled service.
Place(s) for a Wednesday service (12.30pm) should be reserved on the previous Sunday. Click Here
Place(s) for a Sunday service (10.30am) should be reserved on the previous Wednesday. Click Here
TheTelephone process is as follows:
Phone 0131 315 3163 (answer machine) for Wednesday and Sunday services
Leave a message with your request - the name(s) of all those wishing to reserve a place/ places from your household/ social bubble, and their contact details (telephone number(s))
Your request will be grouped with others (including email requests) the following day. Places at worship will then be allocated on a first come, first served basis up to the capacity necessary for 2m physical distancing in the building. You will receive a telephone call either confirming the reservation of place(s) requested, or inviting you to submit a new request for the next scheduled service.
Place(s) for a Wednesday service (12.30pm) should be reserved by phone on the previous Sunday.
Place(s) for a Sunday service (10.30am) should be reserved by phone on the previous Wednesday.
The GDPR statement for the data which may be collected in relation to these special services is reproduced below
St Ninian’s Episcopal Church, Comely Bank, Edinburgh, EH4 1AG
Places at all services are limited due to 2m physical-distancing, so places must be reserved (no more than) weekly in advance, by email or by telephone. Contact details will be taken at the time of reservation to assist with the Government’s Test and Protect policy.
The building will open 15 minutes before the service. A safe “queue management“ system will be in place to ensure the flow of people both in and out of the building can be carefully controlled (including queuing outside the building on arrival). Welcomers will offer assistance and allocate seats. Inside the building all persons must wear a face covering unless medically exempt.
This GDPR notice applies to the data collected on this page for these special services
Data Protection Privacy Notice and Consent Form
Reasons for data collection
In order to assist in the containment of the virus, we will only share your data when it is requested directly by NHS Scotland. This will only be in the unlikely event there is a cluster of coronavirus cases linked to the venue. Information will be transferred securely to NHS National Services Scotland who will use the data to contact trace those who were in the establishment at the same time as the positive case, and will provide guidance and support to those who may be advised to self-isolate.You can read further information on the NHS Scotland Test and Protect strategy on the NHS website.
Along with the date and time of your arrival and departure, we will collect the following personal data if applicable:
If you do not have a telephone number, you have the option to provide a postal or email address
Customer health information will not be requested or stored.
Lawful basis for collecting this data
Data retention period
In certain circumstances exemptions to these rights may apply. Further information is available on the Information Commissioner’s Office website.
Complaint procedureIf you consider that your personal data has been misused or mishandled by us, you can raise this with the data controller. In this instance, the data controller can be contacted via the clergy or vestry secretary [the data controller can be contacted by email, email@example.com, or by telephone, 0131 315 3163].
Please complete in block capitals
Contact telephone number or postal or email address:
Date of attendance:
Time of arrival:
Time of departure:
I consent to the processing of the details set out above for the purposes indicated in the above privacy notice.